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Volume 1, Issue 12, 3/31/2006

 Microsoft Office Tips —  Finding Misplaced Files

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Search a folder

 

 

If you’ve ever misplaced a file, but almost always know which folder it’s in, it could be lost in a maze of documents or buried in a subfolder. Here is a great way to search a folder quickly.

 

Locate the folder where you think the file’s located, right-click the folder, and then click Search. A Search window will open, ready to search for the selected folder and only that folder.

 

This is much quicker than launching Search and navigating your hard drive to the folder.

Lighting Lessons for Your Computer Area          

Many things about working on a computer are visually demanding. There's the frequent eye motion, the continuous eye focusing, and the need to constantly realign your field of vision. To learn more on how to set up your workspace with the proper amount of light to avoid eyestrain, go here to read the entire article.

 

Go natural - Ideally, your office window should be neither behind your back nor behind your computer. There's nothing better for our eyes than natural light, but it can be annoying when it's glaring back at you as a reflection from the computer screen.

 

 

 

Review your light from above - Overhead lighting should never be placed right above or behind the screen, since it can bounce into your eyes. One of the worst offenders for the eyes is the standard incandescent bulbs that people use all over their homes and offices.

 

 

Focus on task lighting - If your overhead lighting isn't sufficient, supplement the scene with a task light. Try choosing a desk lamp that can be used to illuminate documents while avoiding excessive light near the monitor.

Hints to Enhance Your Excel Spreadsheets

You may use Microsoft Excel to create spreadsheets, but do you take advantage of its viewing capabilities and create customized shortcuts? Here are a few helpful hints to enhance your Excel spreadsheets.

 

 

• Locking columns and rows

 

 

If you want to freeze a row of titles or categories so that you can keep them in sight as you enter data further down your spreadsheet, Excel 2003 has a handy Freeze Panes function. You can keep the results of a budget projection locked in one pane so you can see the bottom line impact of expense and revenue forecasts you make in another pane. To lock a pane, use your mouse to select the row below or the column to the right of where you want to freeze. On the Window menu, click Freeze Panes.

Excerpted from Microsoft.com article, “4 quick tips for using Excel”

• Forcing line breaks

 

 

If you enter a lot of data into one cell and then move to a new cell and enter further data, you may notice that the original information gets covered up. The solution is to force line breaks. To do this:

 

 

1. Click on a cell

2. Type the first line

3. Press Alt + Enter

4. Type the second line

5. Repeat step 3 to enter additional lines

6. Press Enter when finished